Eastern Woodsmen · Tree removal
From waiting on invoices to sending them in minutes
- Before
- 10 to 15 minutes per invoice, plus waiting on someone else
- After
- The owner sends invoices himself, minutes after the job
Custom software for small businessesCustom software. Built for how you work.
Replace the spreadsheets, paperwork and per-user subscriptions with one tool built around how your team already works. One fixed price, known before we start.
AfterQuote #1042 · Miller Co.
- Steel brackets40$500.00
- Welding6 hrs$270.00
- Powder coat40$1,200.00
Total$1,970.00
Send quotePDF
- Hours backRepeat work takes minutes
- Fewer mistakesNo retyping or broken formulas
- Fits how you workYour steps, your format
Example tool with sample data
Look familiar?
The everyday problems custom software fixes
Spreadsheets everyone is afraid to touch
One wrong cell and the quote is off. Only one person really knows how it works.
Paperwork that gets retyped
The same customer, job and price written down two or three times before anyone gets paid.
Software you pay for per person
Monthly fees for every seat, plus features nobody uses and add-ons you have to buy anyway.
Waiting on someone else
Invoices, quotes and updates stuck until the one person who handles them gets to it.
What we build
Tools for the work your team does every day
Quoting and invoicing
Your prices, your line items, your format. Quotes and invoices out the door in minutes.
Job and order tracking
Every job's status in one place, so nobody has to walk the shop floor to find out.
Customer portals and payments
Customers check status, sign off and pay online, without calling or emailing you.
Inventory and materials
Know what's on hand and what's running low, without counting from memory.
Owner dashboards
Revenue, unpaid invoices and open jobs on one screen.
Replacing a spreadsheet
Turn the spreadsheet your business runs on into a tool your whole team can use safely.
Built for real businesses
Two tools we've built, and what changed
Davina Digital · Photography
Paid before the photos are delivered, automatically
- Before
- Deliver the gallery, then follow up for payment
- After
- Customer gets a payment link, and the gallery unlocks the moment they pay
Custom vs off-the-shelf
Custom software vs off-the-shelf software
Off-the-shelf is the right answer for some businesses, and we'll tell you when it is. Here's how the two compare.
| Compare | Custom software | Off-the-shelf software |
|---|---|---|
| Fits how your team already works | Built around your process | You change your process to fit it |
| What you pay | One fixed price + $45/mo | Per user, every month, forever |
| Features | Only what you need | Lots you don't use, add-ons for what you do |
| Changes later | Small changes included each month | Feature requests to a vendor |
| Who you talk to | The person who built it | A support queue |
| Best when | Your process is specific to your business | Your process is standard and a product fits it well |
Example: 10 people on a $60-per-user tool costs $7,200 every year. A $3,000 custom build plus $540 a year in hosting pays for itself in about 5 months.The $60 per user is an illustration, not a specific product's price.
Pricing
How much does custom software cost?
One fixed price based on how much the tool does. You get an exact quote after the $200 Solutions Audit, and the audit fee comes off your build.
Small
$1,000
1 to 2 weeks
One main workflow, one type of user, no outside connections.
Example: An invoice or quote builder
Medium
$2,000
2 to 4 weeks
Several screens, a couple of user roles, records that link together, and one connection to another tool.
Example: Job tracking with email updates
Large
$3,000+
4 to 8 weeks
Several connected workflows, multiple roles, several outside connections, and importing your existing data.
Example: Quoting, jobs and invoicing in one system
+ Included with every build
Hosting & Support
$45/month or $450/year, starting at launch. Bigger additions are fixed-price add-ons, usually $100 to $500.
- Hosting, SSL and your database
- Backups and security updates
- Uptime monitoring
- Bug fixes, always free
- 2 small changes a month
- Reply within 4 business hours
- 50% to start, 50% when you're happy (larger builds paid in stages)
- Included: one round of changes, team training, 30 days of support
- Your data is yours. Export it any time.
How it works
From first call to launch in weeks, not months
- Step 1
Free 15-minute call
Tell us what's slowing your team down.
- Step 2
$200 Solutions Audit
We watch how the work gets done and send a written report with a fixed quote. Credited toward your build.
- Step 3
Build and review
You see it on a preview link and get one round of changes.
- Step 4
Launch and training
We set it up on your own web address and train your team.
- Step 5
Hosting & Support
We keep it running, fix anything that breaks and make small changes each month.
FAQ
Custom software questions, answered
Cost, timelines, ownership and what happens after launch.
Still have a question?
A free 15-minute call is the fastest way to get an answer. We reply within 4 business hours.
Book a 15-min callHow much does custom software cost?
Most of our custom software projects cost $1,000 for a small tool, $2,000 for a medium one and $3,000 or more for larger systems, plus $45 a month for hosting and support. You get one fixed price after the $200 Solutions Audit, and the $200 is credited toward your build.
Is custom software better than off-the-shelf software?
Not always. If an existing product fits how you work, it's often the better choice, and we'll tell you which one. Custom software makes sense when your process is specific to your business, when you're paying for features you don't use, or when per-user fees keep climbing.
How long does it take to build?
Small tools take 1 to 2 weeks, medium tools 2 to 4 weeks, and larger systems 4 to 8 weeks, delivered in stages.
How do payments work?
For small and medium builds, you pay 50% to start and 50% when you're happy with the finished tool. Larger builds are paid in stages. Hosting & Support starts at launch, billed monthly or yearly.
Can it connect to the tools we already use?
Yes. We can connect to tools like your email, Stripe or QuickBooks. Each connection is listed in your quote, so there are no surprises.
Who owns the software and our data?
Your data is always yours, and you can export it any time. The code runs on our hosting, and you can buy a full copy whenever you like for a one-time fee.
What if we need changes after launch?
Hosting & Support includes up to 2 small changes a month, like wording, fields or templates. Bigger additions, like a new screen or report, are quoted as fixed-price add-ons, usually $100 to $500.
Book a 15-min call
Tell us what's eating your week
Tell us where the time goes. We'll show you what we'd build and what it would cost.
- 1
Send the form
Takes about a minute.
- 2
We reach out
Within 4 business hours to pick a time.
- 3
15-minute call
Free and no pressure. We'll tell you honestly if we can help.