Case study · Custom SoftwareFrom waiting on invoices to sending them in minutes
Eastern Woodsmen is a tree removal company. Every invoice used to go through someone else. Now the owner builds and sends them himself, minutes after the job.
- Industry
- Tree removal
- Location
- Butler County, PA
- Service
- Custom Software
- Tool
- Private invoice desk
- invoices a year now go out minutes after the job
- ~90
- of invoice work gone every year
- ~20 hrs
- waiting on anyone else to send an invoice
- 0
The problem
Every invoice went through someone else
Every job ends with an invoice built from the same pieces: the type of job, wood and brush cleanup, stump work, and a short list of regular charges. But the owner couldn't make them himself. He sent the job details, waited for a reply, and got back a hand-built invoice. Each one took 10 to 15 minutes to make, plus up to 4 business hours waiting for the request to get picked up.
- Invoices went out hours after the job, not while the work was fresh.
- Every invoice depended on another person's schedule.
- Repeat customers meant retyping the same names, addresses and charges.
What we built
A private invoice desk, built around how they already write invoices
Scope of work builder
Pick the job type and options, and the description writes itself in the company's own wording. Still fully editable.
Saved charges
Their regular line items with typical amounts, added in one click.
Saved customers
Repeat customers fill in automatically: name, address and contact.
Automatic numbering
Every invoice continues the existing number sequence, no tracking by hand.
Invoice history
Reopen any past invoice to bill a repeat customer in seconds.
Their exact format
Prints to PDF in the same layout their customers already know.
See how it works
We built a demo version for a fictional tree service so you can try it with sample data.
The result
Before and after
| Compare | Before | After |
|---|---|---|
| Who makes the invoice | Someone else, on request | The owner, on his own |
| Time per invoice | 10 to 15 min, plus up to 4 business hours of waiting | A few minutes, start to sent |
| When it goes out | Hours after the job | Minutes after the job |
| Repeat customers | Retyped every time | One click |
About 90 invoices a year now go out minutes after the job, with no one to wait on. Roughly 20 hours a year of invoice work is gone, and every invoice reaches the customer while the job is still fresh.
Based on 7 to 8 invoices a month at 10 to 15 minutes each.
Book a 15-min call
Tell us what's eating your week
Tell us where the time goes. We'll show you what we'd build and what it would cost.
- 1
Send the form
Takes about a minute.
- 2
We reach out
Within 4 business hours to pick a time.
- 3
15-minute call
Free and no pressure. We'll tell you honestly if we can help.